Posted: 05/31/20232023-05-312023-08-09Employment Type:ContractJob Number: 568108Is job remote?: NoCountry: United States
Job Description
Executive Assistant - Marketing
Location: San Francisco - Hybrid on-site Pay Rate Range: $30-$35/hour
Responsible for high level executive administration and team support to the Marketing Executive Leadership and their teams. The successful candidate will be able to interact with employees at all levels in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of attention to detail, professionalism and confidentiality. This polished and engaging professional is a master at complex calendar management, multi-tasking, meeting planning and coordination, and possesses flawless communication skills while interacting and cultivating relationships with a wide variety of cross functional partners.
Duties and Responsibilities:
Coordinate timing and logistics for a wide variety of business and departmental meetings; with both internal Sephora teams and external partners
Collaborate with travel department to ensure smooth execution of air travel, accommodations, and logistics
Process expenses
Handle highly confidential and/or sensitive departmental matters with discretion and tact
Proactively solve problems with flawless judgment
Partner with other Sephora Executive Assistants to provide additional support or backup when needed
Provide lunch support for VPs and teams as needed
Skills, Characteristics, and Experience Required:
Minimum of 1-3 years of administration or project management work experience in a fast-paced environment
Genuine passion for people and for providing outstanding hospitality and service to external and internal clients
Mastery of Microsoft Office: Outlook, Word, Excel, and PowerPoint
Ability to deliver actionables and complete tasks against multiple projects and deadlines
Excellent verbal and written communication skills; ability to listen, simplify, and disseminate information tailored to the target audience
Dynamic, engaging, professional with positive attitude
Ability to work independently as well as in a team environment
Demonstrated experience in dealing with sensitive and conflicting situations in a diplomatic manner by de-escalating conflict or knowing when to route issues upward
Strong attention to detail with exceptional follow-up and organization
Demonstrated ability to take initiative and anticipate needs
Minimum high school diploma; BA/BS preferred; previous retail experience helpful
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-technology.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Technology.
Planet Technology and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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About San Francisco, CA
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