Posted: 09/14/20232023-09-142023-10-21Employment Type:Contract To HireJob Number: 577640Is job remote?: NoCountry: United States
Job Description
Pay Rate: $20-$25/hr depending on experience
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Planet Technology is seeking a Meetings and Events Coordinator to join one of our biotechnology clients.
Meetings and Events Coordinator Responsibilities:
Responsible for event-related tasks, including coordinating, maintaining, and overseeing the event planning process with guidance from Senior Project Manager.
Administrative tasks include but are not limited to maintaining event schedules, spreadsheets, project boards, records, and other event related documents.
Coordinate collateral material for meetings, events, and other projects as needed.
Assist with the development of meetings and events projects from initiation to completion.
Communicate with internal teams to ensure pre-event, at-event, and post-event strategies are implemented.
Establish and maintain productive relationships with both internal and external partners, stakeholders, vendors, and venues with the ability to communicate necessary event-related details.
Organize and support development of meetings and events projects from initiation to completion, including travel coordination to evaluating success afterwards.
Provide on-site quality customer service and troubleshooting with attendees, speakers and moderators during meetings and workshops; may be required to assist with setting up, troubleshooting presentation decks while on-site to ensure programs stay on track, speakers are prepared, and sessions remain on schedule.
Proactively gather all project requirements and clarifies specific requirements for each project.
Take weekly status meeting notes and effectively distributes to stakeholders and cross-functioning teams to communicate project progress and development of new initiatives.
Support the maintenance of detailed project plans and milestones in Asana, monitors and continuously tracks progress.
Ensure all projects are delivered on time and within the scope of work requested.
Coordinate with third party vendors for production of various materials.
Stay up-to-date on PRC concerns and checks for accuracy and quality of assigned projects.
Meetings and Events Coordinator Qualifications:
BA in Advertising, Business, Marketing, Communications, Hospitality or related field.
1+ years of event project management or coordinating experience with creative and/or promotional marketing materials (eg, print, digital, video).
Effective event planning, including program content, timelines, milestones, deadlines, and logistics.
Experience coordinating logistics for live meetings and post meeting activities, reporting, follow ups and metrics.
Ability to effectively balance individual needs of clients and stakeholders with firm objectives and deadlines.
Strong prioritization and time management skills with the ability to execute duties independently and successfully under pressure and time constraints.
Comfortable in a fast-paced environment and able to work on several projects simultaneously while maintaining a high level of accuracy and attention to detail.
Exceptional interpersonal skills and effective communicator.
Proactive problem solver with a positive attitude, even under pressure and with conflicting priorities.
Collaborative and technologically savvy individual with a discerning eye for quality.
Proficiency with Microsoft Office suite of products including Word, Excel, PowerPoint.
Functional knowledge of project management platforms, such as Asana.
Strong written and verbal communication skills.
Ability to travel to and from Nashville headquarters or designated venue locations.
Ability to work extended and/or irregular hours including nights, weekends, and ability to adjust work schedule to coincide with events when necessary.
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the recruiter to ensure it’s from @planet-technology.com - and not a domain with an alternative extension like .net, .org or .jobs. Candidate safety is a top priority at Planet Technology.
Planet Technology and The Planet Group of Companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
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