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Project Coordinator

Irvine, CA 62612

Posted: 09/14/2023 Employment Type: Contract Job Category: Creative & Digital Marketing Job Number: 579169 Is job remote?: No Country: United States

Job Description

Title: Project Coordinator
Location: Irvine, CA
Pay Rate: $30-$33 depending on experience 


Planet Technology is seeking a Project Coordinator to join one of our well-known global pharmaceutical clients.

Project Coordinator Responsibilities:
  • Manage all PO’s /SOW’s.
  • Runs SAP reports to maintain vendor invoice flow and payment (daily, weekly, monthly).
  • Coordination of vendor setup in AP/procurement.
  • Manage HCP contracts of a large member bureau and provide adequate follow up to faculty, internal stakeholders, and vendors.
  • Orders, stores, ship and tracks all medical supplies for large programs, webcasts, Train-the trainer, etc.
  • Note that we have specific supplies which require temperature-controlled protocols for storing and shipping.
  • Manages product orders for all programs.
  • Ensures product tracking and destructions following Compliance’s SOP post every event.
  • Manages the orders and shipments of uniforms for Faculty and team members.
  • Assists with internal registration for all programs.
  • Works with external vendors on properties, inventory, and new work orders.
  • Assemble program infrastructure and support with program documentation.
  • Day-to-day liaison with speaker bureau vendor operations team to ensure alignment with sales personnel and compliance guidelines.
  • Manage the calendar for cross functional programs & events and individual projects and vendors.
  • Manage AD-L Marketing Calendar.
  • Partner with Project Lead to update relevant project plans.
  • Assist in providing event programs status reports as needed to the leadership team and cross-functional stakeholders.
  • Ensure servers are up to date with the latest and approved documentation.
  • Problem solves issues as they arise; identify opportunities and provide solutions.
  • Asist and own ad-hoc projects relevant to the success and enhancement of operations.
Project Coordinator Qualifications:
  • Associate degree or equivalent education and experience.
  • 1-3 years of experience in consulting, marketing, project management or operations.
  • Detail-oriented.
  • Ability to adapt to new technologies and processes.
  • Strong problem-solving skills with a desire to lead projects.
  • Immediate ability to effectively communicate with a variety of stakeholders.
  • Ability to manage multiple priorities and work independently.
  • Ability to work and multi-task in a fast-paced environment.
  • Assisting others to be successful as a team.
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