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Publications Project Coordinator

North Chicago, IL 60064

Posted: 06/06/2023 Employment Type: Contract Job Category: Creative & Digital Marketing Job Number: 568094 Is job remote?: Yes Country: United States

Job Description

Pay rate: $28-$32/hr depending on experience 


Planet Technology
 is seeking a Publications Project Coordinator to join one of our well-known global pharmaceutical clients.

The Senior Project Coordinator is responsible for providing dedicated expertise to supporting GMC Vendor and Contract Management. The primary driver of the workload is the Scientific Communications team, specifically the Publications COE. Accountabilities include compiling and managing vendor lists, providing status of contract spend and expiration, managing required documentation for compliance and liaising with Outsourcing, Purchasing, GMO and Finance as required.

Publications Project Coordinator Responsibilities:
• Support all vendor and contracts.
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
• Performs invoice analysis and budgetary reconciliation (e.g. -Publications budgets for each Therapeutic Area (TA).
• Utilizes multiple financial and reporting systems.
• Collects, summarizes, consolidates and verifies data from multiple sources for monthly budget tracking, reporting and reconciliation as well as quarterly aggregate review.
• Facilitates interpretation and understanding of data. Identifies issues, cost savings and adjustments through LBE meetings.
• Performs monthly update of budgets based on spend, contract changes and reconciliation; reconciled against invoices.
• Performs monthly contract reconciliation of all agreements with monthly Paid Invoice/Goods receipt.
• Compiles data and reports metrics and KPIs from a variety of sources and prepares routine and ad hoc reports in support of financial and budget tracking.
• Interacts with various levels of management and functions within organization, including but not limited to Corp Accounts Payable, Finance, Outsourcing, Project Managers.

Publications Project Coordinator Qualifications:
• BS or BA with appropriate job-specific experience.
• Minimum of 5 years experience in business or scientific area required.
• Strong organizational, communication, and analytical skills.
• Must be able to manage multiple priorities and adapt quickly to change to achieve required timelines.
• Initiative and ability to work in team environment.
• Continuous sitting for prolonged periods.
• Manage well working under pressure and changing responsibilities / tasks as the business need.
• Advanced skills in Microsoft Excel and Power Point.
• Proficient in SAP/SRM.
• Ability to understand business and financial data.
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